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10. Gas Safety Record

The landlord's annual gas safety record, or a homeowner's safety check. Customer, property, business and your details are filled in for you.

1. 1Start the form

   Open the customer, then the property, and tap Start Form. Pick the form, or search for it. On a job, use the job's Start a form instead and it's filed with the job.

   

2. 2Certificate details

   Choose who it's for: Landlord, Agent or Homeowner. It changes the wording and which questions are asked. The date and reference are filled in, and the next check due date is worked out for you.

   

3. 3Who and where

   Filled in from the customer and property: check it. For an agent, add the landlord they act for, and the tenant's details.

   

4. 4Appliances

   Every gas appliance at the property. Appliances already on the property's register are offered with one tap. A green tick means an appliance is done.

   

5. 5Each appliance: the basics

   Tap ✎ on an appliance to open it. Each one is filled in a few short steps. Same as… copies an appliance you've already done.

   

6. 6Checks

   Each check is one tap: Yes, No or N/A, Pass or Fail. Which checks show depends on the flue type.

   

7. 7Readings

   Pressures and analyser readings, with N/A where a reading doesn't apply.

   

8. 8Verdict

   Serviced, and safe to use. Then Done.

   

9. 9Defects and advice

   Any defects and what you did about them. If a Warning Notice is needed, say so here and GasPass will start it for you from this record. Add advice one line at a time.

   

10. 10Installation and alarms

    Tightness, pipework, emergency control and bonding, then the CO and smoke alarms.

    

11. 11Sign-off

    A summary of what's done. Your name, Gas Safe ID and signature are already there. Record who received it, their signature, and how the copy was given.

    

12. 12Submit

    The last page shows whether anything is still missing. Tap Submit. The record is locked once it's issued; editing it later makes a new revision, so the one you gave the customer never changes.

    

13. 13The record

    View PDF or Share PDF: the email is written for you, to the customer, with the PDF attached. The record is kept on the property's Work tab.